Mind Body Athlete™

Privacy Policy

Effective Date: July 31, 2026
Last Updated: July 31, 2026

1. Who We Are

Mind Body Athlete LLC ("Mind Body Athlete," "MBA," "we," "us," or "our") is a limited liability company organized under the laws of the State of Wyoming, United States. We provide mental performance training for student-athletes through our website mindbodyathlete.org and our programs, including Wired to WIN™.

This policy applies to our website, assessments, forms, programs, community spaces, coaching sessions, and communications (together, the "Services").

Questions about this policy or your information go to [email protected].

2. Information We Collect

Information you give us directly

• Contact and account information: name, email address, phone number, and billing details
• Athlete information: athlete first name, email address, age or grade, sport, position, and competitive level
• Assessment responses: answers to the Athlete Wiring assessment and the resulting wiring type
• Program materials: prework reflections, baseline self-ratings, worksheets, goals, playbook entries, and questions submitted during the program
• Community content: posts, comments, and messages in program community spaces
• Session participation: attendance records, and audio and video where sessions are recorded
• Correspondence: emails, texts, and support requests you send us

Information collected automatically

• IP address, browser type, device type, and operating system
• Pages visited, links clicked, time on page, and referring source
• Email open and click activity
• Cookie and similar tracking data, described in Section 8

Information from third parties

• Payment confirmation and limited billing detail from our payment processor. We never receive or store full payment card numbers.
• Advertising and analytics data from platforms where we advertise, in aggregate form

3. Information About Minors

Our Services are not directed to children under 13, and we do not knowingly collect information from anyone under 13. If we learn we have collected information from a child under 13, we will delete it. Contact us at [email protected] if you believe this has happened.

Athletes aged 13 to 17 may participate only where a parent or legal guardian has enrolled them, accepted our Terms of Service, and consented to their participation. The guardian provides the athlete's information, and the guardian may review, correct, or request deletion of that information at any time.

We do not use athlete information for targeted advertising, and we do not sell or share it for cross-context behavioral advertising. Athlete information is used to deliver coaching, communicate about the program, and, in anonymized form only, to improve our programs.

Coaching confidentiality between us and an enrolled athlete, including the circumstances in which we will inform a guardian regardless, is described in Section 8 of our Terms of Service.

4. How We Use Information

• Deliver coaching, sessions, assessments, and program materials
• Create and manage parent and athlete accounts and access
• Personalize coaching based on assessment results and reflections
• Process payments and manage payment plans
• Send program communications about scheduling, sessions, and logistics
• Send marketing communications where you have opted in, with an unsubscribe option in every one
• Respond to questions and support requests
• Improve our curriculum and programs, using anonymized and aggregated information
• Maintain records needed for billing, participation verification, and enforcement of our policies
• Protect the safety of participants and comply with legal obligations

We do not sell personal information, and we do not share it for cross-context behavioral advertising.

5. When We Share Information

We share personal information only in these situations:

• Service providers who operate our business under contract, including our customer relationship and website platform, payment processor, video conferencing provider, email and text delivery, and file storage. They may use the information only to provide services to us.
• Other participants, where you or your athlete post in a community space or speak in a group session. Athlete spaces and adult spaces are kept separate, and content shared in one is not visible in the other.
• Legal and safety reasons, where required by law, subpoena, or court order, where reporting is required by mandatory child protection laws, or where we reasonably believe disclosure is necessary to prevent harm to an athlete or another person.
• Business transfer, if the business is sold or reorganized, in which case this policy continues to apply to the transferred information.

We do not share athlete information with schools, coaches, teams, recruiters, scouts, or athletic organizations.

6. International Access and Transfers

Mind Body Athlete LLC is a United States company, and information is stored on servers located in the United States.

Our founder works remotely and may access information from outside the United States. Access from abroad is limited to what is needed to deliver coaching and operate the business, and is done through the same secured platforms described in this policy.

Privacy laws vary between countries and may offer different protections than those where you live. By using the Services, you understand that your information may be accessed from outside your country of residence.

7. How Long We Keep Information

• Enrollment and billing records: kept for as long as required for tax, accounting, and legal purposes, generally seven years
• Athlete program materials, including reflections, assessments, and playbook entries: kept for the duration of enrollment and up to 24 months afterward, so a returning athlete can pick up where they left off
• Session recordings: kept for the access period stated at purchase, then deleted or archived
• Marketing contacts: kept until you unsubscribe or request deletion
• Assessment leads who never enroll: kept for 24 months, then deleted

You may request earlier deletion at any time, subject to records we are required to retain.

8. Cookies and Tracking

Our website uses cookies and similar technologies to keep the site working, remember your preferences, understand how the site is used, and measure the performance of our advertising.

You can control cookies through your browser settings, including blocking or deleting them. Some parts of the site may not work properly if you block essential cookies.

We do not use tracking technologies to build advertising profiles of minor athletes.

9. Your Choices and Rights

Depending on where you live, you may have the right to:

• Access the personal information we hold about you or your athlete
• Correct information that is inaccurate or incomplete
• Request deletion of personal information, subject to records we must keep
• Receive a copy of your information in a portable format
• Opt out of marketing communications at any time
• Object to or restrict certain processing
• Not be discriminated against for exercising any of these rights

How to exercise them. Email [email protected] from the address on your account. We will respond within 45 days. For a minor athlete's information, requests must come from the enrolling parent or legal guardian, and we may ask for reasonable verification of identity.

Marketing opt-out. Use the unsubscribe link in any marketing email, or reply STOP to any text message. Messages about an active enrollment, such as scheduling and billing, will continue.

Anonymized testimonial use. You may opt out of anonymized use of your athlete's progress and feedback at any time by emailing us, as described in Section 9 of our Terms of Service. Opting out has no effect on your athlete's participation.

10. Security

We use reasonable administrative and technical measures to protect personal information, including access controls on our platforms, secured accounts, and payment processing handled entirely by our payment provider so that we never hold full card details.

No method of transmission or storage is completely secure, and we cannot guarantee absolute security. If a breach affects your personal information, we will notify you as required by applicable law.

Participants are prohibited from recording, screenshotting, or sharing sessions and community content, which protects every family in the program.

11. Third-Party Links and Platforms

Our Services link to and operate through third-party platforms, and our content appears on social media platforms we do not control. Their handling of your information is governed by their own privacy policies, and we encourage you to read them.

12. Changes to This Policy

We may update this policy as our programs and obligations change. The Last Updated date above will change, and we will notify enrolled families by email of material changes affecting how we handle athlete information.

13. Contact Us